AssetFlowAssetFlow: AI expense tracking, receipts, mileage and tax-ready documents
AssetFlow is a web app that organizes receipts, expenses, mileage and tax documents for freelancers, gig workers and small business owners. AI reads uploaded receipts and bank statements, categorizes each expense, flags likely deductions, and generates tax summaries, expense reports, invoices and mileage logs that export to PDF or CSV. Before AI analysis, it scans documents for sensitive data such as Social Security and bank account numbers and lets you choose what to redact.
Who it is for
- Freelancers and independent contractors
- Rideshare and delivery drivers
- Small business owners
- Individuals organizing documents for tax season
Features
- AI receipt scanning: Upload a photo or PDF of a receipt; AI extracts the vendor, date, amount and category.
- Bank statement reading: Upload a bank statement PDF and AI pulls out and categorizes the transactions.
- Email receipt forwarding: Forward receipt emails from the address you signed up with to AssetFlow's receipt inbox; they are matched to your account and imported automatically.
- Deduction detection: Expenses are sorted into IRS-style categories and likely deductions are flagged and totaled.
- Mileage tracking (Pro and up): Log trips manually or record them with your phone's GPS while the app is open, with a purpose for each trip.
- Document generator: Generate tax summaries, expense reports, invoices and mileage logs from your own data.
- PDF and CSV export: Export reports for your accountant or tax software.
- Privacy redaction: Before AI analysis, documents are scanned for SSNs, bank account numbers, phone numbers and emails; you choose what is redacted.
- AI financial assistant: Ask questions about your own expenses, deductions and mileage in plain English.
- Team features (Business): Up to 10 team members on one account, with team chat, file sharing and team meetings with RSVPs.
Pricing
Base: $6/month
Everything you need to scan receipts and catch deductions.
- AI receipt scanning
- Deduction detection
- Basic dashboard
- Document storage
- Email support
Pro: $10/month
Advanced tools for freelancers and small businesses.
- Everything in Base
- Advanced AI
- Advanced tax reports
- Mileage tracking included
- Priority processing
- Email support
Business: $19/month
Built for teams — multi-user access, chat with file sharing, meetings, and advanced reporting.
- Everything in Pro
- Up to 10 team members
- Team Chat + file sharing
- Team Meetings + RSVPs
- Priority support
- Advanced reporting
- Dedicated onboarding
Business, billed annually: $149/year
Everything in Business, one flat yearly rate.
7-day free trial, no credit card required, then $1 for the first month. Cancel anytime.
What AssetFlow does not do
- It is not tax-filing software and does not file returns; it prepares organized records and reports for you or your accountant.
- It does not connect live to bank accounts; you upload statements and receipts or forward receipts by email.
- Mileage GPS recording runs in the browser while the app is open; it does not detect drives automatically in the background.
- Deduction amounts are estimates, not tax advice.
Guides
- The Freelancer's Guide to Tax Organization: How freelancers and self-employed people can organize receipts, track business mileage, categorize expenses and prepare for tax season, all year instead of all at once in April.
- Best AI Receipt Scanner for Freelancers (2026): What to Look For: How AI receipt scanners work, which features matter for freelancers at tax time, and how AssetFlow compares to spreadsheets and full accounting software.
- Expense and Mileage Tracker for Uber, Lyft and DoorDash Drivers: What gig drivers can track for taxes (mileage, phone, fees, supplies), how to keep records the IRS accepts, and how AssetFlow helps drivers stay organized.
- Mileage Tracker and Tax Deduction Organizer for the Self-Employed: How to keep a mileage log that holds up, how mileage fits with your other deductions, and how AssetFlow combines mileage, receipts and tax reports.
- How to Organize Receipts for Tax Season (Small Business Checklist): A practical system for collecting, categorizing and storing business receipts so tax season takes hours instead of days, with or without software.
- AssetFlow vs. Spreadsheets for Tracking Business Expenses: An honest comparison of tracking business expenses in Excel or Google Sheets versus an AI expense tracker like AssetFlow: cost, time, accuracy and tax-time output.